Administration Officer

Our Lady of Grace School is a school formed in the tradition of the Sisters of the Holy Family of Nazareth that has served the education needs of families in the North Beach area for over 60 years. We are a Christ centered, child focused transitioning to a triple stream school by 2024. Our Lady of Grace School seeks to appoint a suitably qualified and experienced Administration Officer to join our professional team in 2022. This is an ongoing, full-time position with a 3 month probation period. The person we are looking for will be a diligent and dedicated professional who will be an asset to our catholic education community.

This position is responsible for a diverse range of office tasks necessary for the day to day running of a busy school office. The successful applicant will work closely with the Principal, Assistant Principals, Officer Manager and Business Manager.  A genuine interest in serving the needs of students and families is required.

The successful candidate must be available Monday to Friday, 8.00-4.00pm and work 42 weeks, commencing 20th January 2022. 

Duties include, but are not limited to:

- General reception and communication

- Newsletter publication & marketing tasks

- Receipt and banking of monies

- Purchase of supplies

- Accounts Payable, entering invoices and processing payments

- Entering overtime, relief and absences into payroll software

- Making bookings for staff training

- Coordinating external providers for servicing, maintenance and repairs

- Mail collection

- Provide basic first aid to students

- Liaising with the OLG Parish Office

Selection Criteria

- Be fully supportive of the objectives and ethos of Catholic Education;

- Demonstrate excellence in building quality relationships as pivotal to the CEWA Vision for Learning;

- Be committed to the extracurricular life of the Catholic School;

- Demonstrate a high level of interpersonal skills and the ability to work collaboratively with staff, students and parents.

- Demonstrate excellent written and oral communication skills.

- Demonstrate the need for confidentiality, discretion, and a professional manner.

- Diary and calendar management skills

- Proven Advanced computer skills and knowledge including experience in financial programs, Microsoft Office Suite, and internet applications

- Previous experience in AoS Student Management, AoS 365 Dynamics and SEQTA data management is highly desired, but not essential.

- Sound knowledge and demonstrated ability of relevant accrual accounting practices

- Demonstrate an ability to work independently and prioritise workload.

- Previous experience in the school office environment is highly desired, but not essential.

Qualifications Required

 Working with Children Card

- Nationally Coordinated Criminal History Check (or willingness to obtain this)

- Accreditation to Work in a Catholic School (or willingness to obtain this)

- Senior First Aid certificate (or willingness to obtain this)

- A relevant qualification in Accounting, Business, Bookkeeping or related field

- Effective 31 January 2022, unless you have a medical exemption as approved and issued by the Australian Immunisation Register, it is an inherent requirement of your role that you are fully vaccinated against COVID-19, in accordance with WA Public Health Order .

Applicants must submit a curriculum vitae, addressed Confidential to the Principal, including the names and contact numbers of three referees, one of whom must be the current employer and, where applicable, the Parish Priest. If emailing the application, please email [email protected]

A current CrimTrac 100 Point Check Police Clearance must be included. The appropriate Nationally Coordinated Criminal History Check form is available from the Department of Education and Training.

On appointment, successful applicants will require a Working with Children Check. Application forms are available at certain Australia Post Outlets throughout the State. A list of participating Australia Post outlets can be found on the Australia Post website.

Applications close 4.00pm, 10th December 2021.

Administration Officer


Jobs / Administration & Office Support

Perth WA

Annually - Full time

11 months ago

Our Lady of Grace School is a school formed in the tradition of the Sisters of the Holy Family of Nazareth that has served the education needs of fami