Receptionist

Brisbane Girls Grammar School is one of Australia's leading girls’ schools, established in 1875 as one of Queensland’s original Grammar schools. An academically non-selective independent school, Girls Grammar provides a broad, liberal education for 1490 girls in Years 7 to 12.

Girls Grammar strives to enrich girls’ lives through learning, establishing the educational foundation for young women to contribute confidently to their world with wisdom, imagination and integrity. The School’s curious, adventurous, and principled students are nurtured by dedicated, expert staff, and supported by a community of parents, alumnae and friends that values the finest traditions and aspirations in education.


The Position

Reporting to the Executive Assistant (EA) to the Principal, the Receptionist’s is responsible for providing high-quality administration and office support, along with exceptional customer service to all visitors, staff, and students.

We are seeking a highly professional career receptionist with demonstrated administrative and executive support experience, in combination with strong technical, organisational and advanced stakeholder engagement skills.

This is a full-time, one-year fixed-term position to cover Parental Leave.

Your responsibilities will include

  • providing high-quality and timely administrative support to the Executive Assistant (EA) to the Principal including:
  • preparation of written correspondence, including composing appropriate and timely responses
  • maintaining a high level of confidentiality
  • providing high-level reception support, which meets the daily requirements of the School, including: 
  • responding to all visitor enquiries in a professional, warm, and efficient manner
  • directing incoming calls to the appropriate staff member/department
  • responding to, or redirecting email enquiries to the appropriate staff member/department
  • maintaining the reception area to a high standard 
  • welcoming visitors to the School and managing the sign-in/sign-out process
  • remaining informed about upcoming school activities by perusing the School Calendar and ensuring that accurate information is provided to parents, visitors, and clients
  • remaining informed about the School’s programs, initiatives, and achievements
  • supporting and assisting at School Open Days and other after-hour events, as required

Qualifications and experience required

  • Tertiary qualifications in a relevant discipline, such as Office/Business Administration 
  • A minimum of 5 years’ experience working in a professional reception position 
  • Demonstrated intermediate computer skills and experience with the Microsoft Office Suite, including mail merge features, and the ability to navigate a database management program
  • Advanced capacity to attend to fine detail and ensure accuracy and confidentiality
  • Demonstrated high-level written and oral communication skills
  • Proven ability to liaise professionally with stakeholders in a skillful manner, understanding the importance of protocol and quality customer service
  • Strong organisational and time management skills to prioritise competing demands and deliver quality outcomes within set timeframes
  • Displays energy and initiative and acts in a self-directed way
  • Highly professional presentation and manner, including a polished telephone manner
  • Ability to acquire and maintain a Positive Working with Children Check (Blue Card)

Please visit www.bggs.qld.edu.au/employment to view the Position Description [link removed] and to apply.

Applications close at 9 am, Monday 20 December 2021.

Please note, applications will be reviewed on submission, and interviews may be scheduled before the closing date.

For any enquiries, please contact Human Resources Manager, Ms Brigitte Bickham, via 07 3332 1307

Receptionist

1

Jobs / Administration & Office Support

Brisbane QLD

Annually - Contract

9 months ago

Brisbane Girls Grammar School is one of Australia's leading girls’ schools, established in 1875 as one of Queensland’s original Grammar schools. An ac


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