Administration and Committees Coordinator

About the role

This newly created role comes as result of reviewing the Academy’s needs and how to best shape our team to deliver on our ambitious 2020-2025 Strategic Plan.

The Administration and Committees Coordinator will coordinate administrative systems and provide support to the Academy team and Fellowship; and to the Director of Operations and Strategy and Executive Director in ensuring the operations of the Academy run effectively and efficiently. This includes office management, equipment and supplies, routine financial and compliance duties, information and records management, secretariat support to committees, and liaison with our outsourced serviced providers including IT and bookkeeping.

This is the perfect opportunity for an experienced administrator who is passionate about organisational administration and secretariat services, and committed to continuous improvement.

For the right candidate, we will consider part-time hours across five days.

Read the position description:

Other benefits

  • Subsidised city parking
  • Up to 17% superannuation
  • Options to salary sacrifice
  • Flexible working hours
  • Additional paid leave between Christmas and New Year
  • Generous employee assistance program

About us

We’re the national voice for cultural, creative, and ethical thinking. We promote the study and application of the humanities because recording, explaining, and predicting the human story brings distinctive and diverse ideas to decision-making and contributes to a better future for all.

We’re an independent, not-for-profit organisation with a Fellowship of over 660 humanities leaders. Our Academy is one of Australia’s five Learned Academies – independent organisations established to encourage excellence in their respective fields and to provide expertise and advice at public, institutional and government levels.

We’re deeply committed to providing evidence-based advice on the state of the humanities to governments and institutional leadership, and to articulating the many values that flow from a rich and vibrant cultural and creative life. 

As a member of the Academy team, you will: 

  • Enjoy being part of a dynamic team committed to promoting excellence and leadership in the humanities and arts in Australia.
  • Receive mentoring and professional growth, and support through flexible work practices.
  • Work with some of the nation’s leading humanities and arts researchers and practitioners.
  • Play a central role in the life of a respected and trusted Australian institution.

About you

We’re looking for someone who is passionate about administration and secretariat services and committed to continuous improvement.

To be successful in this position you will have:

  • High level administration experience, excellent coordination and organisational skills with the ability to manage multiple simultaneous tasks and competing priorities to meet short- and long-term deadlines.
  • Office management experience, including knowledge of finance, HR, IT and other corporate functions.
  • Strong interpersonal skills and the ability to build and maintain productive working relationships with internal and external stakeholders.
  • Advanced MS Office skills, and demonstrated experience and literacy with other IT systems including CRMs and project management platforms.
  • A demonstrated ability to liaise effectively and proactively with contractors and service providers, taking responsibility to ensure all is on track and escalating appropriately if required.
  • Strong communication skills both verbally and in writing, and the ability to clearly articulate advice or requirements and break down complex issues into simple and user-friendly language.

The following experience is also desirable:

  • Four plus years in an administration role preferably in academia, research, or membership organisations
  • Qualifications in business, administration
  • Executive assistant experience

How to apply

To apply please provide a CV and a covering letter outlining your suitability for the role with reference to the selection criteria (max 2 pages) to [email protected]   

Applications close: 4 February 2022.

Applications may be assessed and interviews conducted prior to the closing date so interested applicants should apply without delay.

For a confidential discussion to obtain further information regarding the role please contact: [email protected]

To be eligible to apply for this role you must be legally permitted to work in Australia.

The Australian Academy of the Humanities values social and cultural diversity and is committed to the principles of equal employment opportunity and the provision of a safe and healthy work environment. The Academy supports and promotes flexible work practices.

Administration and Committees Coordinator


Jobs / Administration & Office Support

Australian Capital Territory

Annually - Full time

10 months ago

About the roleThis newly created role comes as result of reviewing the Academy’s needs and how to best shape our team to deliver on our ambitious 2020